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Outbound Sales
  •   12 min read

60+ Best Email Signoffs to Boost Your Credibility


ByJanani H

Published September 26, 2023

email signoffs

In today's fast-paced digital landscape, where over 347.3 billion emails are sent and received daily, standing out and making a lasting impression with every message you send is crucial. 

Did you know that how you close your emails can significantly impact how your message is perceived? Studies have shown that emails with a thoughtfully chosen signoff can increase response rates by up to 36%.

In this blog, we'll explore the art of email endings and reveal the 11 best email signoffs for different use cases that will leave a positive impression and help you establish yourself as a professional in the virtual world. 

Whether you're communicating with colleagues, clients, or potential employers, these signoffs will elevate your email game and make sure your messages are remembered for all the right reasons.

Let's dive in!

Why do your Email Signoffs Matter?

Your email signoffs might seem like a small, inconsequential part of your message, but they hold far more significance than you think. We'll delve into why your email signoff matters and how it can profoundly impact your email communication.

1. Leave a lasting impression

Your signoff is the final thing your recipient sees. It's the last opportunity to leave a positive impression; first impressions often linger in people's minds.

2. Reflects your professionalism

Different signoffs convey different levels of professionalism. Choosing the right one can reflect your competence and attention to detail.

3. Sets the tone

The signoff sets the tone for the entire email. It can signal whether your message is formal, casual, friendly, or authoritative.

4. Establishes credibility

A well-chosen email signoffs can enhance your credibility and authority. Conversely, an inappropriate or overly casual signoff can erode it.

5. Conveys emotion

Sometimes, emails can be misinterpreted because they need a tone of voice and body language. Your signoff can help convey the intended emotion or sentiment behind your message.

6. Personalization matters

Using a personalized signoff can make your email feel more genuine and engaging. It shows that you've put thought into your message.

7. Respect for cultural differences

Understanding cultural nuances in email signoffs can prevent unintentional offense and foster better cross-cultural communication in a globalized world.

8. Consistency builds brand

A consistent email signoff can help businesses and organizations build a brand identity and make your emails instantly recognizable.

60+ Best Email Signoffs for Different Occasions

1. Formal business communication

This signoff serves as an essential element in maintaining professionalism and respect in your formal business communication. These closing phrases convey the gravitas required in various professional interactions and formal correspondences.


1. With utmost sincerity,

2. In unwavering faith,

3. Warm regards and best wishes,

4. In respectful consideration,

5. Yours sincerely

Suitable for: Formal reports, official proposals, legal documents, etc.

2. Informal business communication

In less formal work-related exchanges, maintaining a balance between professionalism and approachability is key. This email signoff strikes that balance perfectly.


6. Stay well,

7. Warmly,

8. Until next time,

9. All the best,

10. Have a great day,

Suitable for: Internal team emails, updates, or casual project discussions.

3. Casual or friendly conversations

Conveys a friendly and approachable tone, making it suitable for personal or friendly emails among colleagues or acquaintances.


11. Cheers,

12. Take care,

13. Talk soon,

14. Best,

15. Catch you later,

Ideal for: Catching up with coworkers, checking in on friends at work, or arranging casual meet-ups.

4. Networking and professional relationships

This email ending builds and nurtures professional connections; it projects friendliness and eagerness for future interactions.


16. Looking forward to connecting,

17. With appreciation,

18. In anticipation,

19. Eagerly awaiting our next interaction,

20. Respectfully,

Effective in: Reaching out to industry peers, connecting with potential mentors, or cultivating new business relationships.

5. Job applications and cover letters

Ideal for formal job applications and cover letters, this email signoff demonstrates professionalism, respect, and eagerness.


21. With great interest,

22. I look forward to the opportunity,

23. Thank you for considering my application,

24. Eager to discuss further,

25. Sincerely appreciative of your consideration,

Recommended for: Sending resumes, cover letters, or following up on job applications.

6. Follow-up emails

This email ending is used as a courteous follow-up to previous correspondence, it expresses continued interest and politeness.


26. Best regards,

27. Awaiting your update,

28. Thank you for your time,

29. Looking forward to your response,

30. Hoping to hear from you soon,

Helpful when: Checking the status of an inquiry, confirming details, or maintaining ongoing discussions.

Check out tips to write better follow-up emails

7. Customer service and support

This signoff shows attentiveness and willingness to assist in addressing customer inquiries and concerns.


31. Yours in service,

32. Here to help,

33. Your satisfaction is our priority,

34. Always at your service,

35. Please let us know if you have further questions,

Appropriate when: Responding to customer queries, resolving issues, or providing support.

8. Marketing and sales emails

For persuasive marketing and sales pitches, this email signoff encourages action and engagement.


36. Get started today,

37. Don't miss out,

38. Exclusive offer for you,

39. Act now,

40. Explore our products,

Effective for: Promoting products, services, or special offers to potential customers.

9. Expressing gratitude

To convey appreciation and thankfulness, this signoff sincerely expresses gratitude and acknowledgment.


41. Many thanks,

42. Much appreciated,

43. Gratefully,

44. Thank you kindly,

45. Your support means a lot,

Great for: Thanking clients for their business, expressing gratitude to colleagues, or acknowledging customer loyalty.

10. Apologies and amends

This signoff conveys sincerity and a commitment to resolving issues when apologizing for errors or misunderstandings.


46. Sincerely,

47. We're working to make things right,

48. Please accept our apologies,

49. Our sincerest apologies,

50. Rest assured, we're addressing this issue,

Useful in: Addressing customer complaints, apologizing for mistakes, or rectifying service issues.

11. Requesting meeting

These signoffs add a personal touch to your meeting request, demonstrating your enthusiasm and commitment to a successful interaction.


51. Eagerly awaiting our meeting, [Your Name]

52. Looking forward to the opportunity to discuss this further in person.

53. Hoping to schedule a meeting to explore this in more detail.

54. Your input is valuable, and I would like to set up a meeting to delve deeper into this matter.

55. Hoping to schedule a meeting soon, [Your Name]

Useful for: Initiating professional meetings or appointments while maintaining a friendly and approachable tone.

12. Sending a reminder

These email signoffs are tailored for emails where your primary purpose is to gently prompt or remind the recipient of a previous message, commitment, or deadline.


56. Thank you for your attention, [Your Name]

57. Your prompt response is appreciated, [Your Name]

58. A gentle nudge, [Your Name]

59. Looking forward to your timely action, [Your Name]

60. Kindly don't forget, [Your Name]

Effective for: Encouraging timely action or response while maintaining a courteous and considerate tone in your email.

13. To show appreciation

This signoff is crafted for emails intended to express sincere gratitude and acknowledge the recipient's help, support, or kindness.


61. With heartfelt thanks, [Your Name]

62. In sincere appreciation, [Your Name]

63. Thank you again, [Your Name]

64. With utmost gratitude, [Your Name]

65. Appreciatively, [Your Name]

Useful for: Conveying your heartfelt thanks and appreciation in a genuine and considerate manner.

9 Email Signoffs to Avoid

Avoiding these signoffs will help you maintain professionalism, clarity, and respect in your email communications.

1. Overly familiar signoffs

Overly personal email signoffs are better suited for close relationships.


  • Love,
  • XOXO,
  • Hugs.

2. No Signoff

Leaving your email with a closing statement can come across as abrupt.


  • Simply ending an email with your name,
  • No closing at all,
  • No polite closing phrase.

3. Overly lengthy or complicated signoffs

Signoffs that are excessively long or complex can be distracting.


  • Wishing you a wonderful day filled with happiness, success, and all the good things life has to offer,
  • In the spirit of collaboration, I look forward to your prompt response as we continue to work together on this project,
  • May your journey through life be filled with joy, prosperity, and fulfillment.

4. Inappropriate jokes or humor

Attempting humor in your email signoff can be risky and potentially offensive.


  • Why did the chicken cross the road? Because it felt like it! :)
  • Knock, knock! Who's there? Your friendly email sender with a corny joke!
  • Remember, laughter is the best medicine – and the best sign-off!

5. Religious or political statements

Email endings that include religious or political statements can be divisive.


  • In Jesus' name, John,
  • Vote for [Candidate] and support a brighter future,
  • Blessings and prayers for your success.

6. Slang or acronyms

Using slang or excessive acronyms in your signoff may be only sometimes understood.


  • BRB,
  • LOL, take care!
  • TTYL, talk to you soon!

7. Negative language

Email Signoffs with a negative tone or connotation that can be dismissive.


  • Whatever,
  • Not my problem,
  • Don't bother me.

8. Sales pitches

Signoffs that include blatant sales pitches, which can be off-putting.


  • Buy now and get 50% off!
  • Hurry, limited-time offer: Grab this incredible deal!
  • Don't miss out on this amazing opportunity!

9. Default Email Signature

Using default email signatures often comes across as impersonal and lacks customization.


  • Sent from my iPhone.
  • Sent from my Android device.
  • Sent from my laptop.

Dos and Don'ts of Email Endings


1. Consider your audience

Tailor your email signoffs to the recipient and the context of the email. A formal signoff is appropriate for professional contacts, while a casual one may work for colleagues or friends.

2. Be Polite and courteous

Always maintain a polite and respectful tone in your signoff, regardless of the situation. It's a reflection of your professionalism.

3. Match the tone

Ensure that your signoff matches the overall tone of your email. If your message is formal, your email endings should be, too, and vice versa for casual emails.

4. Keep it concise

Email signoffs should be brief and to the point. Avoid overly long or complicated endings that may distract from your message.

5. Proofread

Just as you would with the rest of your email, proofread your signoff for typos or errors. A well-crafted signoff can lose its impact if it contains mistakes.


1. Overuse emoticons or abbreviations

While a smiley face or LOL might be fine for a casual email to a friend, avoid using them in professional or formal communications.

2. Mix inappropriate tones

Be consistent in your tone throughout the email. Don't start with a formal tone and then use a highly casual signoff; it can be confusing.

3. Use email signoffs that are too personal

Save overly personal signoffs like "Love" or "XOXO" for close friends and family. In professional settings, these can be seen as unprofessional.

4. Neglect cultural sensitivity

Be aware of cultural differences when choosing an email signoff, especially in international communications. Some phrases may have different connotations in various cultures.

5. Rush the process

Take a moment to select an appropriate signoff. Rushing and using the first one that comes to mind might lead to inappropriate choices.

6 Best Practices for Effective Email Signoffs

Here are eight best practices for effective email signoffs:

1. Match your brand

Ensure that your signoff aligns with your brand's voice and values, especially in a professional context. Consistency in branding, including your email signoffs, helps maintain a cohesive and recognizable image.

2. Personalize when appropriate

Personalizing your signoff can add a thoughtful touch to your emails. Use the recipient's name when it's suitable, or reference the specific topic of your discussion. It shows that you've taken the time to consider the recipient's needs.

3. Test and adapt

Pay attention to how your recipients receive different email signoffs and adapt accordingly. The most effective signoff can vary based on your specific communication style and the preferences of your audience.

4. Stay professional

It's often safer to lean towards slightly more formal signoffs in professional settings to maintain a respectful and credible image. While some situations may call for a casual signoff, err on professionalism when in doubt.

5. Use a consistent signature

Create a consistent email signature with your name, title, company, and contact information. This reinforces your identity and provides recipients with essential information.

6. Consider the recipient's signoff

Pay attention to the signoff used by the recipient in their emails, and try to match their tone and formality level. This can help build rapport and make your communication more comfortable for them.

Elevate Your Email Signoff Game with Outplay

Your email signoff might be the last thing your recipient reads, but it's also the first thing they remember. It reflects your professionalism, personality, and purpose in each email exchange. With Outplay's innovative tools and insights, you can take your email signoffs to the next level.

By staying attuned to the evolving trends, embracing personalization, and considering the context, you can leave a memorable mark on your email communications. Outplay empowers you to craft sign-offs that resonate, connect, and inspire action, turning your emails into powerful communication instruments.

So, why settle for the ordinary when you can make your signoffs extraordinary? Skyrocket your email signoff game with Outplay and unlock the potential to build stronger relationships, drive engagement, and make every email count.

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