Outplay Meeting Scheduler: Boost Productivity and Revenue

Monika Jahnavi

By 

Monika Jahnavi

Published 

July 15, 2022

Outplay Meeting Scheduler: Boost Productivity and Revenue

If you are a salesperson striving to make it big, chances are you’re probably guilty. Of what? Of not getting enough time to close more deals! 

On one hand, you have high-value prospects, big-ticket accounts, and confidence that you’ll overachieve your quota. On the other, you have lots of non-revenue generating, manual tasks to handle. And truth be told, they are very time-consuming. In fact, sales reps lose or rather ‘spend’ 66% of their time doing administrative tasks and not selling.

Sales appointment scheduling, for instance, is one such task that eats up a lot of precious prospecting time. Because manually scheduling meetings is no easy feat. You have to go back and forth on emails, messages and calls multiple times to book that one crucial meeting. And, after going through all that pain, ¼ th of these meetings are just a no-show!  

I get it, it’s just a lot and if I were you, even I’d wonder, how do I do it all?

But, there’s a solution...

Rather a software. One that can not only fix your sales appointment scheduling problems but also automate the entire sales process. Yes, I’m talking about the Outplay Meeting Scheduler. Built specially for sales teams, this tool automates scheduling like never before, making it a hassle-free activity. 

Curious to know if this meeting scheduling tool is the right fit for you?

A Host of Features Just for You

In the sales world, client meetings are sacrosanct. But all activities that lead up to scheduling meetings are often chaotic putting you in a state of dizziness and confusion, especially when you have a ton of deals to close. 

So when you think of a solution, it should be able to solve the problems you face often. You need features that will completely transform the way you schedule and manage meetings. And the Outplay Meeting Scheduler has it all. 

Let’s take a look at the features, shall we? 

1. Embeddable calendar on the website

Did you know SDRs spend 31% of their time every week setting up meetings? That is so much valuable time lost not selling. When using this meeting scheduler tool, however, you don’t have to be one of them. The embeddable calendar feature enables new leads and prospects to see your calendar, find open slots, and book meetings at a time that is convenient for them.

All you need to do is generate an embed code and your calendar will be embedded on your website. So, now every time someone visits your website this calendar will grab their attention and make it simple for them to book meetings. And you can happily use that time, to build a pipeline. 

2. One view of the calendar

You cold-called or cold-emailed your prospects and your persistence finally paid off as they agreed to a demo. But you can’t do a demo alone, can you? You need at least two and at times more people from your organization to help you make that demo successful. So what do you do to get your colleagues on board? You call, message, or email them, right? With the Outplay Meeting Scheduler, you don’t have to.

Yes, that’s right. The tool lets you view your colleagues' calendars, making appointment scheduling an effortless task. You can avoid the back and forth and collaborate at a suitable time. This feature also helps avoid meeting overlaps. In addition to this, there are also many filters available using which you can indicate your meeting type and also get one view by changing the filters. 

3. Round robin scheduling

Embedding a calendar on a web page eases the process of scheduling meetings for your prospects. But what about the next step, how do you distribute the meetings amongst the salespeople? You can’t keep assigning all clients to the same person, they’ll be overloaded and others won’t be able to hit their quotas. So to avoid this, you’ll have to liaise with various people to see who’s free and then distribute new leads. This task is super time taking. 

But the round-robin scheduling feature takes away the burden of manually distributing new leads to the sales folks. Using custom lead routing rules it auto distributes new leads. This ensures equal opportunity and does away with the administrative burden of distributing leads.  

4. Insert meeting slots

You lose hours of precious prospecting time trying to set up meetings. And the effort you put in manually sending follow-ups wastes even more time. But what if there was a feature to automate this task and you didn’t have to worry about scheduling meetings again? The Outplay Meeting scheduler has one. You can insert meeting slots and share your availability with clients.

Whether you are sending emails or engaging with clients over other sales channels, you can simply share your availability. Both meeting slots and the link to those available slots can be inserted. And this is not limited only to you, you can share your colleagues’ meeting availability too. Using this feature you can provide prospects visibility into your calendars and let them choose slots, avoiding the back and forth.

Wait, that’s not all, there’s more

I wasn’t kidding when earlier I said this meeting scheduling software does more than just automate scheduling. This tool also automates sales engagement. So you need not dread the non-selling tasks such as managing emails, inputting sales data, and updating customer information anymore. It truly automates all your manual tasks to drastically increase your prospecting time and give you more time to prospect. 

Wrapping up

Your ultimate goal is to close more deals and if the manual tasks are keeping you from doing it, then it's time you automate them. Your only job is to sell and that’s all you should do. Click here to know more about how Outplay can help you achieve this goal. You can also opt for a free 14-day trial to get a hands-on experience of the tool or book a demo here.

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